Step-by-Step Guide to Using ChangeChampion™ Tools
An educational institution is transitioning to hybrid learning, combining in-person and online classes. This shift requires training for faculty, upgrading technology infrastructure, and engaging students and parents in the change process over an academic year.
1. Align & Design Phase
Kick-off Engagement
- Vision and Deliverables: Define the objectives for transitioning to hybrid learning to enhance educational delivery. Utilize the Change Readiness Assessment to assess the current preparedness of faculty, students, and parents.
- Engage with Thought Partner to brainstorm potential challenges and opportunities in the project planning phase.
Example Prompt: “Establish key objectives for the hybrid learning model aimed at enhancing flexibility and accessibility. Identify critical steps to prepare faculty, students, and parents for the successful integration of in-person and online classes.”
Establish Leader’s Intent
- Use the Power Mapping Tool to identify key influencers and decision-makers within the institution who will support the hybrid learning initiative.
Document/Model the Ecosystem
- Conduct a SWOT analysis using the SWOT Analysis Tool to identify strengths, weaknesses, and opportunities for the hybrid learning model.
- Use the results with Thought Partner to create your Case for Change and Action Plan.
Example Prompt: “Develop a strategy leveraging the uploaded SWOT Analysis insights to ensure the effective implementation of hybrid learning, focusing on student engagement and faculty readiness.”
TIP: Involve student and parent representatives early in the planning stage2. Build & Empower Phase
Communicate to Gain Buy-In
- Communication Strategy: Develop messages to effectively engage faculty, students, and parents about the hybrid learning transition. Use Thought Partner to draft your messaging.
Example Prompt: “Craft communications that clearly articulate the benefits and structure of hybrid learning, ensuring all stakeholders understand and support the transition.”
- Then use Critique My Content to review your drafts for insights that ensure materials effectively convey the transition’s benefits.
Implement Initial Elements
- Training Sessions: Collaborate with Thought Partner to organize and conduct training sessions using the Virtual Meeting Toolkit to educate faculty on hybrid teaching techniques and technology use.
Example Prompt: “Design training programs that prepare faculty for the hybrid model, focusing on integrating technology with traditional teaching methods to enhance learning experiences.”
Realign Resources and Processes
- Team Charter: Develop a team charter using the Team Charter template to establish clear roles, responsibilities, and goals for the hybrid learning implementation.
TIP: Provide faculty with ongoing support and resources to adapt teaching methods and ensure a smooth transition to hybrid learning3. Acknowledge & Sustain Phase
Celebrate and Acknowledge Success
- Recognitions: With Thought Partner input, acknowledge the efforts of faculty, students, and parents in embracing the hybrid learning model through public recognitions and thank-you notes.
Example Prompt: “I need a plan to host a recognition ceremony to celebrate the successful implementation of hybrid learning, highlighting the contributions of faculty, students, and parents.”
Communicate Realized Value
- Use Thought Partner to create a survey aimed at gathering insights on the effectiveness of hybrid learning and training sessions.
Example Prompt: “Develop a survey to capture feedback from faculty, students, and parents on the hybrid learning experience, focusing on engagement, technology, and areas for improvement.”
- Deploy the Survey Analyzer to process the survey results and gain actionable insights on the transition’s impact and alignment.
Incorporate Lessons Learned
- Conduct the Start-Stop-Continue exercise with the implementation team to gather insights and recommendations, ensuring continuous improvement in hybrid learning practices.
Design and Launch Next Initiatives
- Risk Management: Develop a risk management plan with Thought Partner collaboration to address potential challenges and ensure the hybrid learning model remains effective and engaging.
Example Prompt: “Create a risk management strategy to identify and mitigate challenges in the hybrid learning model, focusing on maintaining educational quality and student engagement.”
TIP: Continuously monitor and adapt to feedback from stakeholders to refine the hybrid learning model