Step-by-Step Guide to Using ChangeChampion™ Tools
Scenario: A local non-profit is launching a community outreach program to increase participation in its after-school tutoring sessions. This initiative involves engaging with local schools, training volunteers on educational materials, and promoting the program through social media and community events over a three-month period.
1. Align & Design Phase
Kick-off Engagement
- Vision and Deliverables: Define the objectives for increasing participation in the after-school tutoring sessions. Utilize the Change Readiness Assessment to assess the current preparedness of volunteers and stakeholders.
- Engage with Thought Partner to brainstorm potential challenges and opportunities in the project planning phase.
Example Prompt: “Develop clear and measurable objectives for the community outreach program aimed at increasing participation in the local non-profit’s after-school tutoring sessions. The goal is to ensure alignment of efforts across stakeholders and to lay a strong foundation for implementation over the three-month period.”
Establish Leader’s Intent
- Power Mapping: Use the Power Mapping Tool to identify key influencers within schools and the local community who can support the program.
Document/Model the Ecosystem
- SWOT Analysis: Conduct a SWOT analysis using the SWOT Analysis Tool to identify strengths, weaknesses, and opportunities for the outreach program.
- Use the results with Thought Partner to create your Case for Change and Action Plan.
Example Prompt: “Create an actionable plan to leverage the insights from the uploaded SWOT Analysis to enhance the community outreach program for the after-school tutoring sessions. Identify roles and actions for Change Champions John and Linda to drive successful implementation and increase program participation.”
TIP: Engage your Change Champions early in the planning stage to leverage their insights and foster buy-in from your stakeholders2. Build & Empower Phase
Communicate to Gain Buy-In
- Communication Strategy: Develop messages to effectively engage schools, parents, and volunteers. Use Thought Partner to draft your messaging.
Example Prompt: “Create compelling and targeted messages to effectively engage schools, parents, and volunteers in the community outreach program for after-school tutoring sessions. Ensure that all materials clearly convey the program’s benefits and inspire participation and support.”
- Then use Critique My Content to review your drafts for insights that ensure materials effectively convey the program’s benefits.
Implement Initial Elements
- Volunteer Training: Collaborate with Thought Partner to organize and conduct training sessions using the Virtual Meeting Toolkit to prepare volunteers on educational materials and engagement strategies.
Example Prompt: “Leverage the Virtual Meeting Toolkit to organize and conduct effective training sessions for preparing volunteers on educational materials and engagement strategies for the after-school tutoring program. The goal is to equip volunteers with the knowledge and skills needed to support students confidently and effectively.”
Realign Resources and Processes
- Team Charter: Develop a team charter using the Team Charter template to establish clear roles, responsibilities, and goals for the outreach program.
TIP: Actively involve volunteers by providing hands-on training and opportunities for them to practice engagement strategies for the tutoring program3. Acknowledge & Sustain Phase
Celebrate and Acknowledge Success
- Recognitions: With Thought Partner input, acknowledge volunteers’ efforts in engaging the community through informal recognitions and thank-you notes.
Example Prompt: “Develop a recognition plan to informally acknowledge and celebrate the efforts of volunteers in engaging the community for the after-school tutoring program. The aim is to boost morale, foster a sense of appreciation, and encourage continued support and involvement.”
Communicate Realized Value
- Use Thought Partner to create a survey aimed at gathering insights from the program participants, volunteers, and other stakeholders.
Example Prompt: “Design a comprehensive survey to gather insights from program participants, volunteers, and other stakeholders involved in the after-school tutoring program. The goal is to evaluate the program’s effectiveness, understand stakeholder experiences, and identify areas for improvement to enhance future community engagement efforts.”
- Deploy the Survey Analyzer to process the survey results and gain actionable insights on the program’s impact and participation levels.
Incorporate Lessons Learned
- Start-Stop-Continue: Conduct the Start-Stop-Continue exercise with volunteers and coordinators to gather insights and recommendations, ensuring continuous improvement in community outreach efforts.
Design and Launch Next Initiatives
- Risk Management: Develop a risk management plan with Thought Partner collaboration to address potential challenges and ensure the outreach program remains effective and engaging for the community.
Example Prompt: “Develop a comprehensive risk management plan to identify, assess, and address potential challenges in the community outreach program. The goal is to ensure the program remains effective and engaging for the community, driving increased participation in after-school tutoring sessions.”
TIP: Celebrate milestones and share success stories to demonstrate impact and keep participants engaged and appreciated